Vendor compliance you can see, not just assume.
XGRC® enables organisations to onboard, vet, and monitor suppliers and contractors through a structured process. Every vendor document, expiry date, and risk score is tracked in one place, so third-party compliance status is always known.
Unmonitored vendors create risk that surfaces at the worst time.
When vendor documents are tracked by email and expiry dates are missed, a non-compliant contractor can be on site — or in your supply chain — long before anyone notices.
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Vendor documents tracked by email with no central repository
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Certificates and insurance lapse without anyone noticing
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Vetting applied inconsistently depending on who onboards the vendor
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No real-time view of which vendors are actually compliant today
A structured, repeatable vendor management process.
- 01
Onboard vendors through a structured registration process
- 02
Vet vendors consistently against defined risk criteria
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Set compliance requirements by vendor category
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Track document expiry with automated renewal reminders
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Score and monitor vendor risk on an ongoing basis
- 06
Report on compliance status across the full vendor base
Built for procurement and compliance teams.
- Structured vendor onboarding and vetting workflows
- Central document repository per vendor
- Automated expiry tracking and renewal alerts
- Configurable risk scoring by vendor category
- Real-time dashboards on vendor compliance status
XGRC® Compliance Hub One live view of every vendor
XGRC Compliance Hub gives suppliers and contractors a portal to upload and maintain their own documentation, while internal teams validate submissions, track expiry dates, and monitor risk scores in real time — across the entire vendor base.
The same vendor process, without the manual chasing.
Manual approach: Documents tracked by email
Compliance Hub approach: Portal-based document management
Manual approach: Expiry dates missed until an incident happens
Compliance Hub approach: Automated expiry tracking and alerts
Manual approach: Inconsistent vetting standards
Compliance Hub approach: Consistent, risk-based vetting
Manual approach: No consolidated compliance view
Compliance Hub approach: Real-time compliance dashboards across all vendors
Vendor Management Checklist
- Onboarding and registration
- Due diligence and vetting
- Contractual and compliance requirements
- Document and expiry management
- Ongoing monitoring and risk scoring
- Performance management
Explore the connected platform.
Solution XGRC® Compliance Hub
Supplier & Third-Party Compliance
Explore XGRC® Compliance Hub → Use Case Compliance Management
XGRC Compliance Hub enables organisations to manage supplier, contractor, and customer compliance through a structured portal. External parties upload and maintain their own documentation while internal teams validate, approve, and monitor compliance status in real time.
View use case →
Use Case Internal Controls
XGRC® is internal controls software that lets organisations design, implement, test, and assure controls in a structured way. Every control is linked to the risk it mitigates and the assurance provider testing it, so control effectiveness is demonstrable at any time.
View use case →
Regulatory POPIA Compliance
XGRC® gives Information Officers a structured way to manage POPIA obligations on one auditable platform, including processing conditions, data subject rights, and security compromise reporting to the Information Regulator.
View use case →Common questions.
01What is vendor management software?
Vendor management software onboards, vets and monitors suppliers and contractors in one place, tracking documents, expiry dates and risk scores so third-party compliance status is known at any moment rather than assumed.
02Does XGRC® flag expiring vendor certificates automatically?
Yes. Document expiry is tracked with automated renewal reminders, so a lapsed insurance certificate or expired vendor certification is flagged before it becomes a compliance gap.
03Can vendor risk scoring differ by category?
Yes. Risk criteria and vetting requirements are configurable by vendor category, so a high-risk contractor and a low-risk supplier are not assessed against the same checklist.
04Which standards does vendor management align to?
Vendor management aligns to ISO 9001, ISO 27001 and ISO 37301, alongside third-party risk and supplier and contractor compliance practice more broadly.
See vendor management as a structured, transparent process.
Book a demo to see how XGRC Compliance Hub turns vendor onboarding, vetting, and monitoring into one connected, auditable workflow.
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