Regulatory · GDPR

GDPR compliance built on evidence, not a policy on file.

XGRC® gives data protection teams a structured way to manage GDPR obligations — lawful basis and consent, data subject requests, DPIAs, and breach notification — on one auditable platform, with every processing activity linked to its evidence.

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The problem

Ad hoc data protection cannot survive a regulator or a data subject request.

When processing records, consent, and breach response live in scattered documents and inboxes, organisations cannot demonstrate accountability when it matters most — during a request, an audit, or an incident.

Records of processing activity maintained in spreadsheets, if maintained at all

Data subject requests handled through email with no consistent timeline

DPIAs skipped or completed after a project has already gone live

No structured process for assessing and reporting a personal data breach

The XGRC® approach

A structured, repeatable data protection process.

01

Maintain a live record of processing activities and lawful basis

02

Capture and manage consent where consent is the lawful basis

03

Screen new projects and systems for DPIA requirements

04

Manage data subject access, correction, and erasure requests to a defined process

05

Assess and respond to personal data breaches through a structured workflow

06

Report data protection posture and open risks to management

How it works

Built for data protection officers, visible to leadership.

  • Central register of processing activities and lawful basis
  • Structured data subject request intake and tracking
  • Configurable DPIA workflow with risk and mitigation capture
  • Breach management workflow with regulator and data subject notification steps
  • Real-time dashboards and compliance reporting

One connected view of data protection

MSXCyber® links processing records, DPIAs, and breach management to the same governance and risk framework used across the ISMS. Data protection stops being a standalone spreadsheet exercise and becomes part of the organisation's day-to-day risk and compliance evidence.

From manual to XGRC®

The same data protection process, without the evidence gaps.

Manual approach
  • Processing records in spreadsheets
  • Data subject requests tracked by email
  • DPIAs completed inconsistently or too late
  • Breach response improvised under pressure
XGRC® approach
  • Centralised, current processing register
  • Structured request intake and tracking
  • Consistent DPIA workflow before go-live
  • Documented breach workflow with clear ownership
Free resource

GDPR Readiness & Compliance Checklist

  • Lawful basis and consent management
  • Records of processing activities
  • Data subject rights handling
  • DPIA process and triggers
  • Breach management and notification
  • Third-party processor oversight
PDF · Data protection aligned · v1.0
Standards and frameworks

Manage data protection against the obligations that matter.

  • GDPR
  • Data Protection
  • Privacy
  • DPIA
  • Data Subject Rights
  • Breach Management
Scope of application

One platform across the full data protection lifecycle.

  • Lawful basis and consent management
  • Data subject rights handling
  • DPIA and privacy risk assessment
  • Breach management and notification
  • Processor and third-party oversight
Related

Explore the connected platform.

Solution

MSXCyber®

Information Security Governance

Explore MSXCyber® → Regulatory

POPIA Compliance

XGRC® gives Information Officers a structured way to manage POPIA obligations — processing conditions, data subject rights, and security compromise reporting to the Information Regulator — on one auditable platform.

View use case → Use Case

Internal Controls

XGRC® is internal controls software that lets organisations design, implement, test, and assure controls in a structured way. Every control is linked to the risk it mitigates and the assurance provider testing it, so control effectiveness is demonstrable at any time.

View use case → ISO Readiness

ISO 27001 Readiness

XGRC® MSXCyber® gives organisations a structured way to assess ISO 27001 readiness, close control gaps, and manage the information security management system on an ongoing basis — not just in the weeks before an audit.

View use case →
Frequently asked

Common questions.

What is GDPR compliance software?

GDPR compliance software manages lawful basis, data subject requests, DPIAs and breach notification on one auditable platform, so data protection obligations are backed by evidence rather than a policy filed away and rarely revisited.

Does XGRC® track data subject access requests to a deadline?

Yes. Data subject access, correction and erasure requests are logged and tracked to a defined process, so response timelines are managed consistently rather than handled ad hoc by email.

Are DPIAs completed before a project goes live?

New projects and systems are screened for DPIA requirements as part of the workflow, so privacy risk is assessed before go-live rather than retrofitted afterwards.

How does this connect to the rest of the ISMS?

MSXCyber® links processing records, DPIAs and breach management to the same governance and risk framework used across the information security management system, so data protection is part of day-to-day risk and compliance evidence, not a separate spreadsheet exercise.

See GDPR compliance as a structured, auditable process.

Book a demo to see how XGRC® brings processing records, data subject requests, DPIAs, and breach management into one connected platform.

Book a demo