Changing business requirements have made facilities management compliance a challenge for many organisations. There is a growing expectation for potential risk to the business to be managed by facility management, and for achieving critical global compliance goals.

Facility management focuses on multiple disciplines to ensure functionality of the built environment and the efficient and effective delivery of organisational support services. It serves to ensure the seamless integration of people, systems, places, processes and technology – and built-in security and compliance are becoming the norm.

Enterprises need to address the complexity of this integration and build an inclusive approach that promotes operational, regulatory, contractual, and ethical compliance as follows. A lack of awareness and non-compliance can attract serious consequences and penalties.

1. Health and Safety Policies

Physical security is not only a top priority but also a highly visible area of compliance risk and legal liability. Adequate company environmental health and safety (EHS) policies and procedures can help reduce incident risk.

2. Data Security and Governance

Facilities management teams must standardise the data related to compliance and ensure that it is accurate, consistent, timely, complete, and secured from high-profile data breaches and cyber attacks. All service providers should be aware of the best practices, data access controls and analytics.

3. Labour Management

Organisations must ensure that facilities managers, whether in-house or outsourced providers, comply with anti-discrimination laws, human resource-related regulations, and company policies.

4. Contractual Risks 

Breach of contract is an important financial and legal risk. Facility management providers need to be able to maintain building systems properly in accordance with the service agreement. Failure to do so has serious operational hazards.

5. Ethics Management

Unethical behaviour can have negative consequences for both a company’s bottom line and reputation. Facility management service providers should demonstrate a strong commitment to ethical behaviour and good industry practices.

Is your organisation capable and equipped to integrate the latest regulatory framework and good practice to guarantee the health and safety of all people involved, environmentally sustainable practices, and industry compliance to the highest global standards?

SHEQX is a perfect fit for companies who have Integrated Facilities Management as their core business.

Our SHEQX (Health, Safety, Environment and Quality) management solution, part of the XGRC product range, is an integrated management system that aggregates SHEQ data in a single, auditable database.

It manages analysis and reporting effectively, ensuring effective compliance and a robust approach to corporate sustainability.

SHEQX suite of modules assists in driving compliance with international standards and guidelines, e.g. ISO 9001, ISO 14001, OHSAS 18001 and more.