# PPE compliance that is verified on the floor, not assumed from a policy.

SHEQX® by XGRC® enables organisations to verify PPE compliance through structured, field-level inspections. Capture PPE condition, usage, and non-conformances in real time, and link every finding to corrective action and training records.

**Frameworks:** ISO 45001, ISO 14001, ISO 9001

## Unverified PPE compliance leaves workers exposed.

When PPE issue, condition, and usage are tracked informally, non-conformances go unnoticed and the organisation cannot demonstrate that workers were actually protected.

- PPE issue and condition tracked on paper registers with no central record
- Non-compliance observed but not consistently recorded or actioned
- No visibility of PPE training and competency status by employee
- Damaged or expired PPE not identified and replaced in time

## A structured, repeatable PPE compliance process.

- Define required PPE by task, role, and hazard exposure
- Inspect PPE condition and availability using digital checklists
- Capture usage compliance and non-conformances in the field
- Assign corrective actions for gaps identified during inspection
- Link PPE records to training and competency status

## How it works

- Digital PPE inspection checklists by task and hazard type
- Mobile-friendly inspections in the field
- Real-time capture of non-conformances and findings
- Automated action assignment and tracking
- Centralised dashboards linking PPE, training, and compliance

## On the platform

**PPE Management, connected to the rest of SHEQ** — SHEQX® PPE Management links inspection findings directly to training records and corrective actions, so a non-conforming inspection does not sit isolated from the rest of the safety programme. Leadership sees PPE compliance status across every site in real time.

## The same PPE checks, without the paperwork.

| Manual approach | With XGRC® |
| --- | --- |
| Paper-based PPE registers | Digital PPE inspections in the field |
| Non-compliance observed but not logged | Every non-conformance logged and actioned |
| No link between PPE, training, and actions | PPE linked to training and competency records |

## One checklist across every category of protection.

- PPE availability and issue
- PPE condition and inspection
- Hazard-specific protection
- Training and competency

## Frequently asked questions

### What is a PPE compliance checklist?

A PPE compliance checklist verifies that personal protective equipment is available, in good condition and correctly used, capturing findings from field-level inspections rather than assuming compliance from policy alone.

### Does the checklist link PPE findings to training records?

Yes. PPE inspection findings link directly to training and competency records, so a worker without the required competency for a given hazard is visible alongside any equipment gap.

### How are PPE non-conformances actioned?

Non-conformances identified during inspection are logged and assigned corrective actions immediately, rather than observed and left unrecorded.

### Which standards does the PPE compliance checklist align to?

The checklist aligns to ISO 45001, ISO 14001 and ISO 9001, covering PPE availability, condition, usage compliance, hazard-specific requirements, training and storage.

## Related solution

- [SHEQX®](https://xgrcsoftware.com/sheqx)

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Source: https://xgrcsoftware.com/use-cases/ppe-compliance