# Policy management that goes beyond a shared drive.

XGRC® enables organisations to manage policies in a structured and consistent way — from development and approval through communication, acknowledgement tracking, version control, and compliance monitoring, all linked to the risks and controls they govern.

**Frameworks:** ISO Standards, GDPR, POPIA, King V

## Unmanaged policies create governance and compliance risk.

When policies live in shared drives with no version control or acknowledgement tracking, organisations cannot demonstrate that employees are aware of — and have accepted — their obligations.

- Policies stored across shared drives, email threads, and disconnected systems
- No version control — outdated versions in circulation alongside current ones
- Limited visibility of who has read and acknowledged each policy
- Weak linkage between policies, risks, and controls

## A structured, repeatable policy management process.

- Define policy management framework and hierarchy
- Develop and approve policies aligned to standards
- Communicate policies to the right people at the right time
- Track acknowledgements and manage non-compliance
- Monitor policy compliance across the organisation
- Maintain, version, and archive policies over time

## How it works

- Central policy repository with structured hierarchy
- Version control with full change history
- Configurable approval workflows
- Acknowledgement tracking with automated reminders
- Real-time dashboards and compliance reporting

## On the platform

**One connected view of policy compliance** — XGRC® centralises the policy repository with version control, approval workflows, and acknowledgement tracking. Every policy is linked to the risks and controls it governs, giving compliance teams real-time visibility of policy status — and an auditable record of who has accepted what.

## The same policy process, without the manual overhead.

| Manual approach | With XGRC® |
| --- | --- |
| Policies scattered across shared drives | Structured, centralised policy repository |
| No version control or change history | Full version control and approval workflows |
| No acknowledgement tracking | Automated acknowledgement tracking |
| No linkage to risk or controls | Policies linked to risks, controls, and compliance |

## One platform across the full policy lifecycle.

- Policy lifecycle management
- Policy compliance monitoring
- Communication and acknowledgement tracking

## Frequently asked questions

### What is policy management software?

Policy management software centralises the full policy lifecycle — drafting, approval, version control, communication and acknowledgement tracking — in one auditable repository, instead of policies scattered across shared drives with no change history.

### How does XGRC® track policy acknowledgement?

XGRC® tracks who has read and acknowledged each policy, with automated reminders for outstanding acknowledgements, giving compliance teams a real-time, auditable record of acceptance across the organisation.

### Are policies linked to risks and controls?

Yes. Every policy is linked to the risks and controls it governs, so policy status feeds directly into risk and compliance reporting rather than sitting in a separate document repository.

### Does XGRC® keep a version history of policies?

Yes. Every policy change is version-controlled with a full change history and configurable approval workflow, so you can show exactly which version was in effect at any point in time.

## Related solution

- [XLOGIC®](https://xgrcsoftware.com/xlogic)

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Source: https://xgrcsoftware.com/use-cases/policy-management