# GDPR compliance built on evidence, not a policy on file.

XGRC® gives data protection teams a structured way to manage GDPR obligations — lawful basis and consent, data subject requests, DPIAs, and breach notification — on one auditable platform, with every processing activity linked to its evidence.

**Frameworks:** GDPR, Data Protection, Privacy, DPIA, Data Subject Rights, Breach Management

## Ad hoc data protection cannot survive a regulator or a data subject request.

When processing records, consent, and breach response live in scattered documents and inboxes, organisations cannot demonstrate accountability when it matters most — during a request, an audit, or an incident.

- Records of processing activity maintained in spreadsheets, if maintained at all
- Data subject requests handled through email with no consistent timeline
- DPIAs skipped or completed after a project has already gone live
- No structured process for assessing and reporting a personal data breach

## A structured, repeatable data protection process.

- Maintain a live record of processing activities and lawful basis
- Capture and manage consent where consent is the lawful basis
- Screen new projects and systems for DPIA requirements
- Manage data subject access, correction, and erasure requests to a defined process
- Assess and respond to personal data breaches through a structured workflow
- Report data protection posture and open risks to management

## How it works

- Central register of processing activities and lawful basis
- Structured data subject request intake and tracking
- Configurable DPIA workflow with risk and mitigation capture
- Breach management workflow with regulator and data subject notification steps
- Real-time dashboards and compliance reporting

## On the platform

**One connected view of data protection** — MSXCyber® links processing records, DPIAs, and breach management to the same governance and risk framework used across the ISMS. Data protection stops being a standalone spreadsheet exercise and becomes part of the organisation's day-to-day risk and compliance evidence.

## The same data protection process, without the evidence gaps.

| Manual approach | With XGRC® |
| --- | --- |
| Processing records in spreadsheets | Centralised, current processing register |
| Data subject requests tracked by email | Structured request intake and tracking |
| DPIAs completed inconsistently or too late | Consistent DPIA workflow before go-live |
| Breach response improvised under pressure | Documented breach workflow with clear ownership |

## One platform across the full data protection lifecycle.

- Lawful basis and consent management
- Data subject rights handling
- DPIA and privacy risk assessment
- Breach management and notification
- Processor and third-party oversight

## Frequently asked questions

### What is GDPR compliance software?

GDPR compliance software manages lawful basis, data subject requests, DPIAs and breach notification on one auditable platform, so data protection obligations are backed by evidence rather than a policy filed away and rarely revisited.

### Does XGRC® track data subject access requests to a deadline?

Yes. Data subject access, correction and erasure requests are logged and tracked to a defined process, so response timelines are managed consistently rather than handled ad hoc by email.

### Are DPIAs completed before a project goes live?

New projects and systems are screened for DPIA requirements as part of the workflow, so privacy risk is assessed before go-live rather than retrofitted afterwards.

### How does this connect to the rest of the ISMS?

MSXCyber® links processing records, DPIAs and breach management to the same governance and risk framework used across the information security management system, so data protection is part of day-to-day risk and compliance evidence, not a separate spreadsheet exercise.

## Related solution

- [MSXCyber®](https://xgrcsoftware.com/msxcyber)

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Source: https://xgrcsoftware.com/use-cases/gdpr-compliance