# Compliance managed through a structured external portal, not tracked through email.

XGRC Compliance Hub enables organisations to manage supplier, contractor, and customer compliance through a structured portal. External parties upload and maintain their own documentation while internal teams validate, approve, and monitor compliance status in real time.

**Frameworks:** ISO 37301, ISO 9001, ISO 14001, ISO 45001, ISO 27001

## Unstructured third-party compliance creates risk and admin overhead.

When supplier and contractor documents are tracked by email and expiry dates are missed, internal teams carry the full burden with no reliable view of external compliance status.

- Documents tracked via email with no central repository
- Expiry dates not monitored — compliance lapses go unnoticed
- High internal admin burden managing external party submissions
- No structured onboarding process for suppliers and contractors
- Limited visibility of third-party compliance status

## A structured, portal-driven compliance process.

- Define compliance requirements and structured templates
- Provide portal access to external parties
- External parties upload and manage their own documents
- Automated expiry tracking and renewal reminders
- Internal validation and approval workflows
- Real-time compliance monitoring and reporting

## How it works

- External compliance portal for suppliers and contractors
- Structured document templates and requirements
- Document upload and management by third parties
- Automated reminders and expiry notifications
- Internal validation workflows and audit trail
- Real-time dashboards and compliance status

## On the platform

**One portal. Full oversight.** — XGRC Compliance Hub gives external parties a structured portal to upload and maintain their compliance documentation. Internal teams define requirements, validate submissions, track expiry dates, and monitor compliance status across all suppliers and contractors in real time.

## The same compliance process, without the admin overhead.

| Manual approach | With XGRC® |
| --- | --- |
| Email-based document tracking | Portal-based compliance — shared responsibility |
| No structured onboarding process | Structured onboarding and templates |
| High internal admin burden | Automated tracking and expiry management |

## One portal across every external compliance discipline.

- Supplier compliance
- Contractor compliance
- Customer onboarding
- Vendor vetting

## Frequently asked questions

### What is compliance management software?

Compliance management software tracks the compliance status of suppliers, contractors and third parties in one place — requirements, document submission, expiry dates and renewals — instead of chasing paperwork by email and spreadsheet trackers.

### Does XGRC® flag expiring compliance documents automatically?

Yes. XGRC® tracks document expiry and renewal dates and can flag upcoming expirations before a supplier or contractor falls out of compliance, rather than discovering the gap during an audit.

### Can this cover both suppliers and contractors?

Yes. The same compliance requirements, onboarding and monitoring workflow applies to suppliers, contractors and other third parties, with requirements configurable per category.

### How does this connect to POPIA and data protection compliance?

Third-party compliance requirements can include data protection obligations under POPIA, so supplier and contractor compliance status and data protection compliance are tracked on the same platform rather than in separate systems.

## Related solution

- [XGRC® Compliance Hub](https://xgrcsoftware.com/compliance-hub)

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Source: https://xgrcsoftware.com/use-cases/compliance-management